Top 10 Best Event Check-in Apps & Software For 2024

What are the advantages of using an event check-in app?

Event check-in apps streamline the check-in process, reduce wait times, improve data accuracy, and enhance guest experience. They offer real-time tracking, analytics, personalized check-ins, and help event organizers effectively manage attendee information, making event planning more efficient and successful.

What features should you look for check-in apps for events?

Integration with event management software

When choosing an event check-in app, ensure it integrates seamlessly with your existing event management software. This integration streamlines data flow and operations.

Event website compatibility

This allows attendees to register and check-in effortlessly via your website.

Scalability for a high number of events

Select an event check-in app that can handle the scale of your events, whether managing a one large one or multiple smaller ones.

Real-time data and reporting

Look for features that offer real-time tracking and reporting of attendance. Ensure data can be exported in various formats, including CSV, for detailed analysis.

User-friendly interface

The app should be intuitive and easy to use for both staff and attendees, minimizing the learning curve and ensuring efficient check-in processes.

Attendee registration

Choose a check-in app that simplifies attendee registration, allowing for quick and efficient sign-ups.

QR Scanning

Ensure the app supports QR code scanning for swift and contactless check-ins.

Email

Look for features that allow email communication, making it easy to send confirmations, reminders, and updates to attendees.

Analytics

Select an app with robust analytics to gain insights into attendance patterns and overall performance.

Android and iOS Capability

The app should be compatible with both Android and iOS devices, ensuring accessibility for a broader range of users.

The best event check-in apps are:

1. Eventcube
2. Cvent OnArrival
3. Eventbrite
4. Cvent OnArrival
5. Whova
6. Hopin
7. Splash Host
8. Eventzilla
9. TicketSocket
10. Nutitickets

Along with our own research, this article collates reviews from multiple trusted sources, including G2, Software Advice, and TrustRadius.

1. Eventcube

There's a good reason Eventcube is our choice for the best event check-in app. This all-in-one platform is user-friendly, affordable, endlessly customizable, and scalable. And yes, Eventcube makes event check-ins a breeze. Its seamless, user-friendly check-in process slashes wait times and boosts the overall attendee experience.

With Eventcube, you can swiftly scan tickets and badges, guaranteeing a hassle-free entry for your guests. The free event check-in app supports both QR code and barcode scanning, perfect for any event type.

Beyond efficient check-ins, Eventcube lets you sell tickets online quickly and efficiently. It provides real-time attendee data and detailed analytics, so you can monitor attendance numbers and manage guest lists. The addition of custom fields and customizable reports further streamlines your event management, giving you all the vital information you need at your fingertips. The cherry on top? The platform also doubles as a seamless virtual check-in app for virtual and hybrid events.  

Thanks to its endless bespoke options, Eventcube has streamlined check-in for a diverse range of top brands, including Volkswagen, TED, and Uber. Its enterprise service will give you industry-leading expertise and support, ensuring every aspect of your event runs smoothly.

Event check-in app features

• QR code and barcode scanning
  • Quickly scan tickets and badges for seamless check-ins using QR codes or barcodes. Eventcube supports both methods to ensure flexibility and efficiency at your events.
• Huge range of payment gateways
  • Over 100 payment processing options for your customers further easing the check-in experience.
• Real-time attendee data
  • Access up-to-the-minute information on attendee numbers and check-in status, allowing for effective management and quick decision-making.
• Customizable reports
  • Generate detailed attendance reports with customizable fields to suit your needs. This feature helps in tailoring reports for specific insights and requirements.
• Guest list management
  • Easily manage and update your guest list in real time, ensuring that all data is current and accurate for smooth operations.
• Instant notifications
  • Receive real-time notifications for important updates and attendee activities, keeping you informed and responsive during the event.
• Comprehensive analytics
  • Analyze performance with detailed analytics and insights into attendee behavior, helping you improve future events based on solid data.
• Embedded checkout
  • Integrate the ticketing process directly into your event website, maintaining your brand’s look and feel while offering attendees a seamless purchase experience.

2. Cvent OnArrival

Cvent OnArrival is an efficient event check-in app designed to streamline the registration process and enhance the overall attendee experience. Its ideal for event organizers who need a comprehensive solution to manage check-ins, print badges on demand, and track attendance in real-time. OnArrival offers a user-friendly interface compatible with both iOS and Android devices, ensuring that you can manage check-ins seamlessly from any mobile device.

OnArrival integrates seamlessly with the broader Cvent platform, allowing you to manage all aspects of your event from a single interface. This integration makes it a robust choice for both small meetings and large conferences, helping you create a hassle-free check-in process that ensures a warm welcome for your guests.

Event check-in app features

1. Real-time check-in tracking
   • Monitor attendee check-ins as they happen, ensuring up-to-date attendance records.
2. On-demand badge printing
   • Print customized badges on-site, reducing wait times and enhancing the attendee experience.
3. Mobile compatibility
   • Works seamlessly on both iOS and Android devices, providing flexibility and convenience.
4. Customizable check-in options
   • Tailor the check-in process to fit your specific needs,  including self-check-in kiosks and staff-assisted options.
5. Seamless integration with Cvent
   • Integrates with the Cvent platform, allowing for comprehensive management.
6. QR code scanning
   • Utilize QR codes for quick and efficient attendee check-in.
7. Real-time reporting
   • Access detailed reports on attendance numbers and check-in status, helping you make informed decisions.
8. User-friendly interface
   • Intuitive design ensures ease of use for both staff and attendees​.

3. Eventbrite

Surprise, surprise, Eventbrite is the next event check-in app on our list. Jokes aside, this widely-used platform is no slouch when it comes to user-friendly check-in capabilities. The Eventbrite Organizer app (available at the app store) allows you to manage check-ins seamlessly, utilizing QR code scanning for quick attendee verification.

Beyond check-ins, Eventbrite offers comprehensive tools for registration, attendee management, and reporting. Its mobile integration ensures that event organizers can manage everything on the go, from ticket sales to on-site payments, making it a versatile choice for various types of events​.

Event check-in app features

1. QR code scanning
   • Efficiently scan tickets with QR codes for fast check-ins using the Eventbrite Organizer app.
2. Real-time attendance tracking
   • Monitor check-in status and attendance numbers in real time.
3. Guest list management
   • Easily manage and update your guest list on the go.
4. Mobile app integration
   • Utilize the Eventbrite Organizer app for seamless event management from your mobile device or iPad.
5. Customizable reports
   • Generate detailed reports on attendee data, including custom fields and filters.
6. Secure on-site payments
   • Process payments for tickets and merchandise on-site securely through the app, increasing revenue opportunities​
7. Instant notifications
   • Receive real-time notifications for check-ins and important event updates.
8. Comprehensive analytics
   • Analyze event performance with detailed analytics and insights into attendee behavior.

4. Whova

An award-winning event management platform, the Whova app is perfect for organizers seeking a fast, paperless check-in process. It also enables multiple check-in methods, including web dashboard check-in, app search, QR-code scanning, and self-check-in stations.

The event check-in app provides real-time attendance tracking, essential for issuing certificates and gathering valuable attendee data. Additionally, Whova integrates seamlessly with other event management tools, making it a comprehensive solution for modern event planners​.

Event check-in app features

• Paperless check-In
  • Enables both contactless self-check-in and staffed check-in to streamline the process and reduce the need for physical paperwork.
• QR-code scanning
  • Quickly check in attendees using QR codes, eliminating the need for additional hardware.
• Real-time attendance tracking
  • Monitor event attendance in real-time and use the data for certificate issuance and detailed reporting.
• Customizable check-In options:
  • Offers multiple check-in methods including web dashboard check-in, app search, and self-check-in stations.
• Session-based check-In:
  • Allows attendees to check in for specific sessions, helping to manage attendance and session popularity.
• Sync registration information
  • Instantly syncs registration data across all devices to ensure all staff members have access to the most up-to-date information.
• Targeted messaging
  • Use attendance data to send targeted messages and surveys to attendees directly through the app.
• Whova Certificate Issuance tool
  • Automates the generation and distribution of certificates to attendees based on their participation, using customizable templates and set criteria.

5. Hopin

Hopin is a versatile event management platform tailored for virtual, hybrid, and onsite events. It offers efficient check-in tools, including QR code scanning for quick attendee entry and real-time tracking of attendance, ensuring smooth operations. These features are supported by a user-friendly interface that simplifies marketing, registration, and onsite support. Hopin enhances the attendee experience with real-time engagement through chat, polls, and networking sessions, closely mimicking in-person interactions.

Additionally, Hopin provides robust analytics to capture detailed attendee interactions and behaviors, aiding organizers in optimizing future events. The platfrom also lets you use its event check-in app free for smaller gatherings with up to 100 attendees, making it accessible to a broader audience. Praised for its ease of use and continuous improvements, Hopin remains a top choice for event planners looking to streamline check-ins and enhance attendee engagement.

Event check-in app features

• Virtual venue
  • Create immersive events with customizable virtual venues that include reception areas, stages, sessions, networking, and expo booths.
• Real-time engagement
  • Facilitate interactive sessions with real-time chat, polls, and Q&A, enhancing attendee participation and engagement.
• Onsite technology
  • Support for onsite check-in, badge printing, and kiosks, providing a seamless experience for hybrid events.
• Detailed analytics
  • Capture comprehensive analytics on attendee interactions, session attendance, and engagement, available through a user-friendly dashboard.
• Third-party integrations
  • Integrate with popular tools like Salesforce, Mailchimp, Slack, and more to streamline event management and marketing.
• Custom branding
  • Customize the look and feel of your event with branded themes, fonts, and colors, including sponsor-branded sessions and feeds.
• Extensive API
  • Use Hopin’s API to extend the platform’s functionality and integrate with your existing systems.
• 24/7 support
  • Access dedicated support from customer success managers and a 24/7 customer support team to ensure smooth event execution.

6. vFairs

vFairs is designed to support hybrid and onsite events, ensuring that your attendees experience a smooth and efficient check-in process. The vFairs app lets you utilize custom registration forms, QR-based check-ins, and badge printing, which significantly reduce wait times. The platform also offers robust features like attendee networking, engagement opportunities, and detailed event reporting to help you manage your operations effortlessly.

The vFairs event check-in app allows you to assign unique QR codes to each attendee, which can be scanned using a self-check-in kiosk or a mobile device. This eliminates long queues and minimizes the hassle on the big day. Additionally, the app supports pre-printing of badges, or you can print them on-site to ensure only attendees who show up receive their badges.

Event check-in app features

• QR-Based Event Check-In
  • Assign unique QR codes to attendees, enabling quick and efficient check-in via self-check-in kiosks or mobile devices.
• Custom registration forms
  • Create and customize registration forms to collect the necessary attendee information before kickoff.
• Badge printing
  • Print badges either in advance or on-site to manage attendee identification seamlessly.
• Attendee networking
  • Facilitate networking opportunities for attendees through the app, enhancing their experience.
• Engagement opportunities
  • Utilize various engagement tools such as polls, surveys, and interactive sessions to keep attendees engaged.
• Detailed reporting
  • Access comprehensive reports on attendance, engagement, and other key metrics to evaluate success.
• Hybrid support
  • The event check-in app supports both in-person and virtual attendees.
• Tech Support
  • Access reliable tech support to resolve any issues that may arise, ensuring a smooth experience.

7. Splash Host

The Splash Host app offers a variety of functionalities that make managing attendees straightforward and efficient. The event check-in app facilitates QR codes, manage guest lists in real-time, and even print badges on-site, all through a user-friendly mobile interface. Splash Host integrates seamlessly with the broader Splash event marketing platform, ensuring that all aspects of event management are synchronized and efficient.

One of the standout features of Splash Host is its ability to handle offline check-ins. This means that even if your internet connection drops, you can continue to check-in guests manually, and the app will sync the data once the connection is restored. This feature, along with real-time updates and customizable registration forms, makes Splash Host an great tool for ensuring a smooth check-in process.

Event check-in app features

• QR code check-in
  • Quickly and efficiently check in attendees by scanning QR codes, reducing wait times and streamlining the entry process.
• Guest list management
  • Manage and update guest lists in real-time, ensuring accurate and up-to-date attendee information.
• Real-time attendance tracking
  • Monitor attendance numbers and check-in statuses in real-time, allowing for immediate adjustments as needed.
• Badge printing
  • Print attendee badges on-site for enhanced security and networking opportunities, or pre-print them for added convenience.
• Customizable registration forms
  • Create and tailor registration forms to collect necessary information from attendees prior to the big day.
• Offline check-In
  • Continue to check in guests even without an internet connection, with data syncing automatically once the connection is restored.
• Self-service kiosk mode
  • Enable guests to check themselves in using a kiosk setup, reducing the need for extensive staff involvement.
• Seamless integration
  • Integrates with the broader Splash platform and other tools like Salesforce, ensuring a cohesive and comprehensive event management solution.

8. Eventzilla

Whether you're hosting a small meetup or a large conference, Eventzilla provides a seamless experience with features like QR code scanning and self-service kiosks, which significantly reduce wait times and enhance attendee satisfaction. The platform's user-friendly interface and customizable registration forms make it easy to gather the specific information you need from your attendees, ensuring a smooth check-in process from start to finish.

In addition to its robust check-in capabilities, Eventzilla offers advanced reporting and analytics, giving you real-time insights into attendee data, check-in times, and session attendance. This data is invaluable for understanding your event's performance and making informed decisions for future events. Furthermore, Eventzilla integrates seamlessly with major payment gateways like Stripe and PayPal, allowing you to manage ticket sales and payments efficiently. With its flexible pricing plans and comprehensive feature set, Eventzilla is an excellent choice for event organizers seeking a reliable and efficient check-in solution​

Event check-in app features

• QR code check-In
  • Allows attendees to check in quickly using QR codes, reducing wait times and streamlining the entry process.
• Self-service kiosks
  • Organizers can set up self-service kiosks for attendees to check in themselves, enhancing efficiency and reducing the need for staffing.
• Real-time attendee management
  • Monitor and manage attendee check-ins in real-time, ensuring accurate tracking and reporting.
• On-demand badge printing
  • Print badges on-site as attendees check in, ensuring that all badges are up-to-date and accurately reflect attendee information.
• Customizable registration forms
  • Create tailored registration forms to collect the specific information needed from attendees.
• Automated notifications and reminders
  • Send automated emails and reminders to attendees before the event, ensuring they have all the information they need.
• Advanced reporting and analytics
  • Access detailed reports on attendee data, check-in times, and session attendance to gain insights into event performance.
• Integrations with major payment gateways
  • Seamlessly integrate with payment gateways like Stripe and PayPal to manage ticket sales and payments efficiently.

9. TicketSocket

One of the first things that stands out about TicketSocket is its huge range of features. Its a powerful white label ticketing and registration solutions that gives you impressive control over event branding and customer experience.

With TicketSocket, you can use various check-in methods, including QR code scanning and mobile device compatibility. This allows for flexible and quick attendee check-ins, reducing wait times and enhancing the overall event experience. The platform also offers real-time attendee tracking, which helps organizers monitor attendance and manage the guest list effectively. Additionally, TicketSocket's emphasis on data ownership ensures that your event data remains secure and fully accessible to you. Wi

Event check-in app features

1. QR code check-in
   • Simplifies attendee verification with fast and efficient QR code scanning at check-in kiosks.
2. Real-time attendee tracking
   • Provides live updates on attendance numbers, helping you manage your operation more effectively.
3. Customizable white label solutions
   • Maintains complete control over your branding and attendee experience.
4. Direct payment processing
   • Ensures payments go directly to the organizer's bank account, enhancing financial control.
5. Data ownership and security
   • Prioritizes the security and ownership of your data, ensuring compliance and trust.
6. Scalability for events of all sizes
   • Supports small to large events, offering flexibility and scalability to meet your needs.
7. Advanced digital check-in
   • User-friendly mobile device compatibility streamlines the attendee verification process and enhance the overall event experience
8. Enterprise REST API Access:
   • TicketSocket provides full Enterprise REST API access, including webhook management, offering extensive flexibility for developers.

10. Nutitickets

Nutickets is a versatile platform known for its robust event check-in app and access control features.  Nutickets allows you to create a seamless check-in process using QR codes and mobile devices, ensuring quick and efficient entry for attendees. The platform supports various event types, from small gatherings to large festivals, offering flexibility and scalability.

Nutickets emphasizes security and data ownership, providing advanced guest list management and real-time tracking of attendance. Its intuitive interface and extensive customization options make it easy to tailor the platform to specific needs. With features like automated guest list validation and real-time capacity tracking, Nutickets helps prevent unauthorized access and manage the flow effectively.

Event check-in app features

1. QR Code Check-In
   • Simplifies attendee verification with fast and efficient QR code scanning using mobile devices.
2. Mobile device compatibility
   • Supports check-in via smartphones and tablets, turning them into ticket scanners with the Access Control App.
3. Real-time attendee tracking
   • Provides live updates on attendance numbers, helping manage scope and guest lists effectively.
4. White Label Solutions
   • Allows complete control over branding and attendee experience, ensuring a unique and professional presentation.
5. Data ownership and security
   • Ensures all data remains secure and compliant with GDPR standards, offering advanced security features.
6. Multiple payment gateways
   • Integrates with various global payment gateways including Stripe, PayPal, and Quickpay for flexible payment options.
7. Automated guest list validation
   • Adds an extra layer of security by enabling hosts to accept or decline guest entries, protecting against unauthorized access.
8. Event performance visualisation
   • Offers real-time insights into event performance, ticket sales, and attendee demographics for better decision-making.

Research thoroughly before choosing an event check-in app

Choosing the right event check-in app can make all the difference in ensuring your event runs smoothly. Choosing the wrong one can totally derail an otherwise successful event./ By taking the time to research, compare options, and use demos and free trials, you'll be able to settle on an app that fits your needs.Remember, the best check-in app isn't the flashiest, most popular, or offering the biggest feature set - it's the one that fits within your budget, enhances your attendees' experience, and makes your job easier.

Happy planning, and may your events be seamless and successful!

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