Top 18 Best Event Check-in Apps & Software For 2025

Why should you use an event check-in app in the first place?

A reliable check-in app does more than just speed up entry, it improves accuracy, enhances security, and provides real-time insights on attendance. With features like QR code scanning, self-check-in options, live tracking, and seamless integration with event management tools, these apps help organizers manage attendees effortlessly while enhancing the guest experience.

In this guide, we’ve rounded up 18 of the best event check-in apps available, evaluating their key features, pricing, pros, and cons to help you find the perfect solution for your next event.

Key features to look for in an event check-in app

Selecting the right event check-in app can significantly impact the success of your event, from speeding up the entry process to improving the attendee experience and helping you analyze performance afterward. Here are a few essential features that you should look for when choosing your check-in app. 

Seamless integration with event tools

Your check-in app should work smoothly with your existing event tech stack—especially your event management software, CRM, and ticketing systems. This integration helps eliminate double entry, ensures data consistency across platforms, and saves you time by automating tasks like syncing attendee lists or updating check-in statuses.

QR code and barcode scanning

Fast and contactless check-in is essential, particularly for large or fast-paced events. The ability to scan QR codes or barcodes from tickets or confirmation emails means attendees can check in within seconds. This reduces wait times, eliminates manual entry errors, and enhances the overall experience right at the door.

Real-time attendance tracking

Real-time data gives you live insights into who has checked in, who hasn’t arrived yet, and how traffic is flowing through your entry points. This information is invaluable for making quick decisions on-site, like reallocating staff, adjusting schedules, or troubleshooting bottlenecks.

Mobile compatibility (iOS and android)

A mobile-friendly app allows your team to check in attendees using smartphones or tablets from anywhere in the venue. This flexibility is especially useful for events with multiple entrances or mobile teams. It also makes it easier for attendees to pull up QR codes or receive updates directly on their devices.

Event website compatibility

The check-in system should integrate with your event website to offer a seamless user experience from registration to arrival. This allows attendees to register and later check in directly from the same interface, reducing friction and improving engagement.

Customizable guest management

Events often have dynamic guest lists. Your check-in app should make it easy to add, remove, or update attendees on the fly. Look for support for custom fields like VIP status, group assignments, or meal preferences, which can help you personalize the experience and manage logistics more effectively.

On-site badge printing

Badge printing at check-in adds a professional touch and simplifies identification. With on-demand printing, attendees can receive personalized badges the moment they arrive, cutting down on pre-event prep and reducing the chance of mix-ups.

Self-check-in options

Offering attendees the option to check themselves in via kiosks or mobile devices can speed up entry and reduce your staffing needs. Self-check-in is particularly effective for large or multi-day events where repeat entry is common.

Scalability for any event size

Whether you're managing a massive conference, a series of smaller meetups, or hybrid events, the app should be able to scale accordingly. A robust platform ensures that performance doesn’t drop as your event grows in size or complexity.

Built-in email communication

Timely communication is key to keeping attendees informed. Look for a system that allows you to send confirmation emails, reminders, and real-time updates directly from the app. This helps you maintain clear communication before, during, and after the event.

Detailed analytics and reporting

Understanding how your event performed starts with accurate data. The app should offer in-depth reporting tools that track attendance, entry times, and session popularity. Exportable data formats like CSV make it easier to share and analyze this information with your team or stakeholders.

Secure data management

Attendee data must be handled with care. Make sure the app follows data protection standards like GDPR and offers features such as encryption, secure login, and permission-based access. This ensures that sensitive information is kept private and secure at all times.

The best event check-in apps are:

1. Eventcube
2. Cvent OnArrival
3. Eventbrite
4. Whova
5. RingCentral Events
6. vFairs
7. Stova
8. Eventzilla
9. TicketSocket
10. Bizzabo
11. NuTickets
12. RegFox
13. Zoho Backstage
14. Eventsair
15. OneTap
16. SplashHost
17. Certain
18. EventMobi

Along with our own research, this article collates reviews from multiple trusted sources, including G2, Software Advice, and TrustRadius.

1. Eventcube

Eventcube stands as one of the best event check-in apps available today, and for good reason. This all-in-one platform combines user-friendliness, customizability, and scalability, making it an ideal choice for events of any size. Its seamless check-in process ensures guests can enter without hassle, reducing wait times and enhancing their overall experience.

Our platform offers versatile ticket and badge scanning capabilities through QR codes or barcodes, accommodating various event types. Eventcube goes beyond basic check-ins by providing comprehensive tools for ticket sales, attendance monitoring, and real-time guest list management, along with robust event marketing features. 

Event management becomes even more streamlined with customizable fields and detailed reports. The platform excels in handling virtual and hybrid events as well, delivering a smooth online check-in experience.

Earning an impressive G2 rating of 4.6/5, Eventcube consistently receives praise for its reliability and support. As Flavia T. explains, "The Eventcube team is extremely professional and helped us implement our events without a hiccup. They are flexible and quick to adapt when something needs to change. The platform is straightforward to use and customizable to our needs. Would definitely recommend!"

The platform's credibility is further demonstrated by its impressive client roster, including industry giants like Volkswagen, TED, and Uber, proving its capability to handle large-scale events. With enterprise-level support, Eventcube ensures seamless event execution from beginning to end.

Key event check-in features

• QR Code and Barcode Scanning: Quickly scan tickets and badges for efficient check-ins.
• Huge Range of Payment Gateways: Over 100 payment processing options for a smooth attendee experience.
• Real-Time Attendee Data: Monitor attendance and check-in status instantly.
• Customizable Reports: Create detailed, tailored reports to suit your needs.
• Guest List Management: Easily update and manage guest lists in real-time.
• Instant Notifications: Get updates on attendee activities during the event.
• Comprehensive Analytics: Analyze event performance and attendee behavior.‍‍
• Embedded Checkout: Integrate ticketing directly into your event website for a seamless user experience.

2. Cvent OnArrival

Cvent OnArrival is a powerful event check-in app that simplifies the registration process and improves the attendee experience. It’s perfect for event organizers who need a reliable solution to handle check-ins, print badges on-site, and track attendance in real-time. The app is easy to use and works on both iOS and Android devices, making it convenient to manage check-ins from any mobile device.

OnArrival integrates seamlessly with the broader Cvent platform. This allows you to manage all aspects of your event in one place. It’s a great choice for everything from small meetings to large conferences. 

Cvent OnArrival has a G2 rating of 4.3/5. Brittany P. shared, "I have been using Cvent products for years. I love that all of my associates can view RFPs in real time and that clients can continue using Cvent when they book business with us by utilizing Passkey. Our team is utilizing Cvent products every day, and it has helped streamline our processes."

Key event check-in features

• Real-Time Check-In Tracking: Keep track of attendees as they check-in, ensuring accurate records.
• On-Demand Badge Printing: Print personalized badges on-site to save time and improve efficiency.
• Mobile Compatibility: Manage check-ins on iOS or Android devices with ease.
• Customizable Check-In Options: Set up self-check-in kiosks or have staff assist attendees.
• Seamless Integration with Cvent: Control all aspects of your event from one platform.
• QR Code Scanning: Quickly check in guests by scanning their QR codes.
• Real-Time Reporting: Access detailed attendance reports to make better decisions.‍‍
• User-Friendly Interface: Easy for both staff and attendees to navigate.

3. Eventbrite

Surprise, surprise, Eventbrite is next on our list of event check-in apps. Jokes aside, this popular platform is known for its user-friendly features. The Eventbrite Organizer app lets you handle check-ins effortlessly, using QR code scanning to quickly verify attendees.

Eventbrite goes beyond check-ins with tools for registration, attendee management, and reporting. Its mobile app makes it easy to manage ticket sales, payments, and guest lists from anywhere.

With a G2 rating of 4.3/5, it’s highly rated by users. Annie W. shared, “Streamlined and simple UX, easy to use from an organizer and attendee standpoint. Absolute favorite feature is the fact that the email confirmations (as an attendee) automatically sync with your calendar.”

Key event check-in features

• QR Code Scanning: Quickly check in attendees with QR codes.
• Real-Time Attendance Tracking: Monitor check-in status and attendance numbers live.
• Guest List Management: Update and manage your guest list on the go.
• Mobile App Integration: Use the Eventbrite Organizer app to manage events from your phone or tablet.
• Customizable Reports: Create detailed attendee reports with custom fields and filters.
• Secure On-Site Payments: Accept payments for tickets or merchandise on-site.
• Instant Notifications: Get updates about check-ins and changes as they happen.‍‍
• Comprehensive Analytics: Analyze event performance and attendee behavior in detail.

4. Whova

Whova is an award-winning event management app that makes check-ins simple and paperless. It supports multiple methods like QR code scanning, self-check-in stations, app searches, and web dashboard check-ins. This flexibility makes it a great option for events of all sizes.

The app offers real-time attendance tracking, which is especially useful for issuing certificates and analyzing attendee data. Whova also integrates with other event management tools, providing a complete solution for event organizers. 

With a G2 rating of 4.8/5, users love its features. Beth W. shared, “Whova is easy to set up and allows you to store all the information you want from the event in one place, pre-promote your booth and to communicate and follow up with prospective clients before, during and after the show.”

Key event check-in features

• Paperless Check-In: Allows both contactless self-check-ins and staffed check-ins, reducing paperwork.
• QR Code Scanning: Quickly scan attendees’ codes for fast check-ins without extra equipment.
• Real-Time Attendance Tracking: Track attendance live for certificates and reporting.
• Customizable Check-In Options: Choose from methods like web dashboard check-ins, app searches, or self-check-ins.
• Session-Based Check-In: Track individual session attendance to manage popularity and capacity.
• Sync Registration Information: Sync attendee data across devices for accurate, up-to-date records.
• Targeted Messaging: Use attendee data to send personalized messages or surveys.‍
• Certificate Issuance Tool: Automate certificates based on attendee participation with customizable templates.

5. RingCentral Events (Formerly Hopin)

RingCentral Events, formerly known as Hopin, is a flexible platform for virtual, hybrid, and onsite events. It offers tools like QR code scanning and real-time attendance tracking to make check-ins smooth and efficient. It also keeps attendees engaged through interactive features like chat, polls, and networking sessions that recreate the feel of in-person events.

In addition to check-ins, RingCentral Events provides detailed analytics. These insights help event organizers track attendee interactions and improve future events. The platform also has a free trial for smaller gatherings.

With a G2 rating of 4.5/5, users appreciate its ease of use. Madison H. shared, "RingCentral Events has been an easy platform to use and is great when hosting information sessions for a large group of people. It has a lot of great features we have been able to use and has been easier to implement than meetings through Teams."

Key event check-in features

• Virtual Venue: Customize virtual spaces with reception areas, sessions, and networking booths.
• Real-Time Engagement: Use chat, polls, and Q&A to boost attendee participation.
• Onsite Technology: Handle onsite check-ins, badge printing, and kiosks for hybrid events.
• Detailed Analytics: Track attendee behavior and session performance in real time.
• Third-Party Integrations: Integrate with tools like Salesforce, Mailchimp, and Slack for seamless workflows.
• Custom Branding: Tailor event themes, colors, and sponsor features to match your brand.
• Extensive API: Expand platform functionality with API integrations.‍‍
• 24/7 Support: Get round-the-clock help from live reps, chat, email, and phone.

6. vFairs

vFairs is designed to make check-ins smooth and hassle-free for hybrid and onsite events. Its app uses QR-based check-ins and custom registration forms to streamline entry and cut down wait times. You can pre-print badges or print them on-site, making attendee identification simple and efficient.

The platform also offers tools to boost engagement, like polls, surveys, and interactive sessions. Networking features help attendees connect, while detailed reports give you valuable insights into event performance. 

With a G2 rating of 4.7/5, vFairs is a favorite among users. One reviewer shared, “vFairs was very customizable, flexible, and their team that worked with us was absolutely amazing. Our event was also praised by our attendees, and they really enjoyed how it felt much more personal than just a collection of webinars.”

Key event check-in features

• QR-Based Event Check-In: Assign unique QR codes for fast and easy check-ins.
• Custom Registration Forms: Collect attendee details with forms you can customize.
• Badge Printing: Print badges ahead of time or on-site for a smooth check-in process.
• Attendee Networking: Help attendees connect with tools built for networking.
• Engagement Opportunities: Use polls, surveys, and interactive sessions to keep attendees involved.
• Detailed Reporting: Access data on attendance, engagement, and event performance.
• Hybrid Support: Manage both in-person and virtual attendees effortlessly.‍
• Tech Support: Dependable customer support ensures your event runs smoothly.

7. Stova

Stova simplifies event check-ins with a seamless, contactless experience. Whether you’re managing a large conference or an intimate gathering, its self-service kiosks, instant badge printing, and real-time analytics ensure smooth operations. Designed for efficiency and flexibility, Stova helps organizers track attendance effortlessly while keeping guests moving.

Rated 4.2/5 on G2, Stova receives high marks for its reliability, flexibility, and customer support. Shea H., an event manager handling over 1,000 events per year, shares, "I've been using Stova for my event management role for around 5 years now. The features within the system are vast—it really can do almost everything you need it to do. I'm sure there are still a lot of functions that I'm not aware of. Overall, it's reliable, detailed, flexible, and meets our needs."

Key event check-in features

• QR-Based Check-In: Contactless entry using QR codes, reducing wait times and streamlining guest flow.
• Real-Time Analytics & Reporting: Customizable dashboards to track attendance and engagement metrics.
• Flexible Badge Printing: Supports Bluetooth, AirPrint, and Wi-Fi for instant on-site badge printing.
• Offline Functionality: Keeps check-ins running smoothly even without an internet connection.
• Self-Service Kiosks: Enables attendees to check themselves in for a faster, hassle-free experience.
• Registration Integration: Syncs directly with Stova’s event registration system for real-time attendee updates. ‍
• Multi-Device Support: Works across multiple check-in stations to handle large crowds efficiently.

8. Eventzilla

Eventzilla is a great choice for events of any size, from small meetups to large conferences. It offers simple and efficient check-ins with features like QR code scanning and self-service kiosks. These tools help reduce wait times and keep attendees happy. The platform also lets you create customizable registration forms, making it easy to collect the exact information you need.

Eventzilla goes beyond check-ins with advanced reporting and analytics. You can track attendee data, check-in times, and session attendance in real time. These insights are valuable for improving future events.

With a G2 rating of 4.4/5, users love how straightforward it is to use. Earl L. shared, “Eventzilla makes setting up and managing events straightforward, even for first-time users. The platform is easy to use and includes tools to support engagement before and during the event.”

Key event check-in features

• QR Code Check-In: Fast and efficient check-ins with QR code scanning.
• Self-Service Kiosks: Allow attendees to check themselves in, saving time and staff resources.
• Real-Time Attendee Management: Track check-ins and attendee status as they happen.
• On-Demand Badge Printing: Print badges on-site to keep everything accurate and organized.
• Customizable Registration Forms: Tailor forms to gather the specific details you need.
• Automated Notifications and Reminders: Send updates and reminders to attendees before the event.
• Advanced Reporting and Analytics: Get detailed insights into attendance and event performance.‍‍
• Payment Gateway Integration: Easily manage ticket sales with Stripe, PayPal, and other gateways.

9. TicketSocket

TicketSocket's major focus is on customization and flexibility. It offers a white-label solution that gives organizers full control over branding and the attendee experience. With features like QR code scanning and mobile compatibility, it ensures quick and efficient check-ins. This helps reduce wait times and keeps attendees happy.

The platform also provides real-time attendee tracking, allowing organizers to manage guest lists and monitor attendance easily. TicketSocket places a strong emphasis on data ownership, ensuring your event data stays secure and accessible.

Key event check-in features

• QR Code Check-In: Quickly verify attendees with QR code scanning.
• Real-Time Attendee Tracking: Get live updates on attendance for better event management.
• Customizable White Label Solutions: Control your branding and attendee experience.
• Direct Payment Processing: Receive payments directly into your account.
• Data Ownership and Security: Keep your event data safe and compliant.
• Scalability: Handle events of all sizes, from small gatherings to large conferences.
• Advanced Digital Check-In: Use mobile devices for a smooth verification process.‍‍
• Enterprise REST API Access: Developers get full API access with webhook management.

10. Bizzabo

Bizzabo is a sleek and powerful event check-in solution tailored for corporate gatherings. With its branded guest portals, smart badges, and real-time tracking, it enhances the check-in experience while providing seamless event management. Designed for both large-scale and intimate events, Bizzabo makes attendee processing smooth and professional.

Rated 4.3/5 on G2, Bizzabo is known for its flexibility, ease of use, and seamless integrations. Sevag S. shares, "We needed to step up our event platform and app to align with our growth and attendee experience. Bizzabo is an easy-to-use and flexible solution for events compared to other platforms we've used. The main dashboard is easy to navigate, and each event dashboard/portal is simple to follow during setup and management. Love how we can keep building on what we have to improve each event as the ROI grows."

Key event check-in features

• Klik SmartBadge™: Enables contactless check-ins and automatic session tracking through smart badges.
• Branded Check-In Interface: Customizes the entire check-in experience with event branding, welcome messages, and personalized attendee flows.
• On-Demand Badge Printing: Instantly prints dynamic QR-coded badges with attendee info and session access details.
• QR Code Scanning: Speeds up check-ins with multi-device QR code validation for fast attendee processing.
• Real-Time Command Center: Provides live attendee flow, check-in rates, and session attendance tracking via an interactive dashboard.
• Audience-Specific Check-In Experiences: Personalized check-ins for VIPs, sponsors, and general attendees for a polished and seamless entry.
• Touchless Session Transfers: Allows attendees to switch sessions easily, with badges updating automatically.‍
• Interactive Networking Tools: AI-powered networking suggestions help attendees connect before, during, and after the event.

11. NuTickets

Nutickets is a white-label ticketing platform that puts your brand front and center. It lets you design ticketing pages, registration forms, seating charts, and tickets that match your brand perfectly. There’s no Nutickets branding on display, so your event gets the spotlight. This makes it an excellent choice for organizers who want their ticketing process to feel like an extension of their brand.

Although Nutickets offers unmatched customization, it’s one of the pricier options on the market. The cost may be worth it for those who value brand consistency and a smooth user experience. Nutickets has a G2 rating of 4.5/5, and one user shared, “Nutickets has given us the room to grow while still being capable of handling small shows and tiny venues.”

Key event check-in features

• Fully Customizable Pages: Tailor ticketing pages, forms, and tickets to match your brand.
• White-Label Design: Keep your branding consistent by removing Nutickets logos.
• Mobile Ticket Scanning: Use the app for fast ticket scanning and onsite payments.
• API Access: Customize workflows and connect Nutickets with your systems.
• Reserved Seating: Create interactive seating charts for your events.
• Access Control: Manage admissions with secure access control features.‍‍
• Custom Reporting: Track performance with personalized reports.

12. RegFox

RegFox is a flexible event check-in app that makes managing attendees easier and more efficient. It uses QR code scanning and real-time updates to ensure smooth check-ins, even for large events. The app works across multiple check-in stations, so handling high volumes of attendees is simple. Even better, it works offline, so check-ins can continue without disruption if the internet goes down.

Users appreciate its simplicity and strong customer support, reflected in its G2 rating of 4.7 out of 5. Jan A. shared, "It allows me to add custom branding, and the logic is very easy to use. The onsite QR code check-in is seamless. Plus, the staff is amazing!"

Key event check-in features

• QR Code Scanning: Quickly check-in attendees with unique QR codes.
• Real-Time Synchronization: Updates attendee data instantly across devices.
• Multi-Station Support: Handles multiple check-in stations for larger events.
• Offline Functionality: Keeps working even without an internet connection.
• Badge Printing: Print badges on-site for a polished and professional check-in process.
• Custom Branding: Personalize registration forms and check-in screens.
• Mobile Compatibility: Works smoothly on Android and iOS devices.
• Fraud Detection: Prevent unauthorized access with advanced security tools.‍
• Advanced Search: Look up attendees manually by name, email, or other details.

13. Zoho Backstage

Zoho Backstage is an all-in-one event management platform designed for in-person, virtual, and hybrid events. It simplifies event planning and execution with tools for building event websites, ticketing, attendee engagement, and performance tracking. Its contactless check-in feature is a standout, offering attendees a safe and convenient experience.

While Zoho Backstage offers a free tier, it has limitations. These include restricted event days and attendee numbers, which may not be suitable for larger events. However, for those looking for an affordable and feature-rich solution, it remains a strong choice. 

With a G2 rating of 4.2/5, users appreciate its functionality and value. One user shared, "The pricing and the depth of features to which each platform is available. It truly is an all-in-one solution that works for both small and large businesses."

Key event check-in features

• Contactless Check-In: Enables safe, touch-free check-ins for attendees.
• Real-Time Synchronization: Updates attendee data instantly across all devices.
• Multi-Device Support: Allows check-ins from different devices for flexibility.
• Custom Branding: Personalize event pages and registration forms to match your brand.
• Mobile Compatibility: Manage events on the go with Android and iOS apps.
• Interactive Session Tools: Engage attendees with live polls, Q&A, and chat options.‍
• Session Recordings: Capture and share event sessions for post-event use.

14. Eventsair

EventsAir is built for seamless, high-volume event check-ins. Whether you're managing a conference, trade show, or hybrid event, its scalable check-in solutions help keep lines moving and attendees organized. With a focus on real-time tracking and access control, EventsAir ensures a smooth experience from entry to exit.

Rated 4.3/5 on G2, EventsAir is praised for its intuitive interface and comprehensive event management features. Bhavuk J. shares, "EventsAir is one of the best tools for event management. For me, it has been an industry leader that has eased event management. It has one of the best user interfaces and captures all nuances related to event management, from setting up an event to booking and reporting."

Key event check-in features

• Multiple Check-In Methods: Choose between self-service kiosks, QR code scanning, staffed check-ins, or automated beacon check-ins for a smooth guest experience.
• Custom Badge Printing: Design, print, and reprint branded badges on-site or in advance.
• Real-Time Attendance Tracking: Monitor check-in flow, attendance trends, and session access instantly.
• Session Access Control: Restrict or grant access to specific event areas or sessions.
• Advanced Reporting: Access 150+ customizable reports for deep event insights.
• Registration & Payment Processing: Modify attendee info, handle walk-ins, and process payments during check-in.‍
• Secure API Integration: Connect seamlessly with event management tools and third-party systems.

15. OneTap

OneTap is a visitor management app that makes check-ins simple and efficient. It offers a user-friendly interface with features like auto-tracking to record check-in and check-out times and calculate visit durations. Visitors can check in using public links, QR passes, or a kiosk app, making the process fast and convenient.

The app works across multiple devices at the same time, ensuring all check-in data stays up-to-date with real-time synchronization. OneTap also includes tools like recurring lists, which are perfect for repeated events or daily attendance. While the free plan allows one admin and up to 20 attendees, larger events may require a paid plan.

Key event check-in features

• Auto-Tracking: Tracks check-in and check-out times automatically.
• Real-Time Sync: Ensures data updates instantly across devices.
• Works Across Multiple Devices: Use the app on multiple devices simultaneously for better coordination.
• Kiosk App: Turn an iPad into a self-check-in kiosk for visitors to scan QR passes, search names, or register on arrival.
• Self Check-In: Offers flexible check-in options through public links, QR codes, or kiosks.
• Admin Alerts: Sends notifications when specific visitors check-in.‍
• Location Tracking: Tracks the location of check-ins for better event management.

16. Splash Host

Splash Host is a mobile app that makes checking in attendees simple and fast. It’s designed for on-site events, with features like badge printing, walk-in registrations, and self-check-in. This reduces the need for large staff teams. Even if you lose your internet connection, the app will keep working. It syncs all data once you’re back online.

The app also tracks check-ins in real time and provides insights into attendee behavior. With a G2 rating of 4.4/5, it’s praised for its efficiency. Madison B. shared, “I appreciate how easy it is to check attendees in at an event through the Splash app. We checked in over 900 attendees in 45 minutes.”

Key event check-in features

• Swipe or Scan Check-In: Search and filter attendees or use QR codes for quick check-ins.
• Badge Printing: Print badges on-site or in bulk for faster processing.
• Reporting and Analytics: Monitor check-ins, ticket sales, and attendee behavior live.
• Offline Functionality: Keep check-ins running without the internet, with syncing once back online.
• Multi-Device Support: Use multiple devices for check-ins, with real-time syncing.
• Self-Check-In: Let attendees check themselves in, saving staff time.‍
• Walk-In Registration: Easily add walk-ins to the guest list on the spot.

17. Certain

Certain makes event check-ins fast, smooth, and hassle-free. Whether you're managing a corporate conference or a hybrid event, it helps streamline the process with mobile check-in, self-service kiosks, and VIP alerts. With built-in CRM integrations and real-time tracking, organizers can stay on top of attendance while creating a seamless experience for guests.

Rated 4.4/5 on G2, Certain is praised for its mass notification capabilities, attendee management, and customization options. Brandon H., Operations Coordinator for Academic Residencies, shares, "I find Certain Event Management to be highly effective for sending mass event notifications and emails, managing multiple attendees within a single platform, and customizing each event with unique protocols and settings. It's a service I use almost daily."

Key event check-in features

• Multi-Channel Check-In: Supports mobile and self-service kiosk check-ins through a unified dashboard.
• Attendance Monitoring: Tracks real-time check-in timestamps and venue capacity metrics.
• VIP Recognition System: Sends instant notifications to staff when VIPs arrive, including profile details.
• Custom Check-In Flows: Allows specialized check-in processes based on ticket type, attendee status, or session access.
• Real-Time SMS Notifications: Sends automatic alerts when pre-identified attendees check in.
• CRM Data Integration: Syncs with CRM platforms to update attendee records and engagement history.‍
• Personalized Notes & Checklists: Enables custom follow-ups and attendee engagement tracking.

18. EventMobi

EventMobi makes event check-ins effortless with a seamless, tech-driven approach. Whether you're managing a corporate conference, trade show, or hybrid event, it helps streamline guest entry while giving organizers real-time insights into attendance and engagement. With custom branding, mobile check-in options, and automated tracking, EventMobi ensures a smooth and professional experience from start to finish.

Rated 4.6/5 on G2, EventMobi is praised for its intuitive setup, personalized schedules, and paper-free event solutions. Nicole L. shares, "Being able to upload information during the setup process, including speaker and session details, made the system intuitive and easy to use. The personalized schedule also helped our association go paper-free during the event and was appreciated by attendees who used the app throughout the entire event."

Key event check-in features

• Event Check-In App: Speeds up entry with mobile check-in and automatic data synchronization across devices.
• Self-Service Kiosks: Converts tablets into dedicated check-in stations, allowing attendees to locate their registration and print badges independently.
• Badge Customization: Designs and prints branded badges with QR codes and attendee-specific details.
• Attendance Dashboard: Displays live check-in rates, peak arrival times, and attendance trends.
• Session Management: Tracks session attendance, room capacity, and attendee engagement in real time.
• Real-Time Reporting & Analytics: Provides actionable insights for post-event analysis.
• Mobile Compatibility: Works seamlessly on smartphones, tablets, and other mobile devices.‍
• Secure Data Management: Ensures attendee information is safely stored and accessible only to authorized users.

Final Verdict

Choosing the right event check-in app can make all the difference in ensuring your event runs smoothly. Choosing the wrong one can totally derail an otherwise successful event. You should choose a platform that'll fit your events' needs, budget, and scale. 

Eventcube is a great option if you want a reliable, user-friendly, and customizable solution. It offers everything you need, from fast QR code check-ins to real-time data and detailed analytics. Eventcube also allows you flexibility for in-person, virtual, and hybrid events.

That said, not every app works for every situation. Take time to review your specific needs. Try out demos or free trials to see what fits best. The right app is the one that simplifies your work while improving your attendees' experience.