Top 13 Best Event Check-in Apps & Software For 2025

What are the advantages of using an event check-in app?

Event check-in apps streamline the check-in process, reduce wait times, improve data accuracy, and enhance guest experience. They offer real-time tracking, analytics, personalized check-ins, and help event organizers effectively manage attendee information, making event planning more efficient and successful.

What features should you look for check-in apps for events?

Integration with event management software

When choosing an event check-in app, ensure it integrates seamlessly with your existing event management software. This integration streamlines data flow and operations.

Event website compatibility

This allows attendees to register and check-in effortlessly via your website.

Scalability for a high number of events

Select an event check-in app that can handle the scale of your events, whether managing a one large one or multiple smaller ones.

Real-time data and reporting

Look for features that offer real-time tracking and reporting of attendance. Ensure data can be exported in various formats, including CSV, for detailed analysis.

User-friendly interface

The app should be intuitive and easy to use for both staff and attendees, minimizing the learning curve and ensuring efficient check-in processes.

Attendee registration

Choose a check-in app that simplifies attendee registration, allowing for quick and efficient sign-ups.

QR Scanning

Ensure the app supports QR code scanning for swift and contactless check-ins.

Email

Look for features that allow email communication, making it easy to send confirmations, reminders, and updates to attendees.

Analytics

Select an app with robust analytics to gain insights into attendance patterns and overall performance.

Android and iOS Capability

The app should be compatible with both Android and iOS devices, ensuring accessibility for a broader range of users.

Must-Have Features in an Event Check-In App

Picking the right event check-in app can make all the difference for your event. It can help everything run smoothly and keep your guests happy. Here are the must-have features you should look for:

1. QR Code and Barcode Scanning

Quick and contactless check-ins are a lifesaver. QR codes or barcodes let attendees check in within seconds. This cuts down on long lines and prevents errors. It's perfect for large events or when time is tight.

2. Real-Time Attendance Tracking

Keep track of your guests as they arrive. Real-time tracking shows who has checked in and who hasn’t. This helps you manage attendance numbers and make decisions on the spot, like adding more staff or opening another entrance.

3. Integration with Event Management Tools

Your check-in app should work with other tools, like CRM systems or ticketing platforms. This ensures data flows seamlessly and saves you time. It also helps keep everything in one place, reducing the risk of mistakes.

4. Mobile Compatibility

Your team needs flexibility. The app should work well on both smartphones and tablets. This way, staff can manage check-ins from anywhere. Mobile compatibility also makes it easy for guests to access their QR codes and updates.

5. Customizable Guest Lists

Events often have last-minute changes. The app should let you update guest lists quickly and easily. You should be able to add, remove, or edit attendee details. Custom fields are a plus for things like VIP tags or meal preferences.

6. On-Site Badge Printing

Badges add a professional touch. On-site badge printing saves time and avoids mistakes. Guests can get personalized badges as they check in. This keeps the process smooth and efficient.

7. Detailed Reporting and Analytics

Reports and analytics help you understand your event. You can see how many guests attended, what times they arrived, and which sessions were popular. Use this data to improve your future events and make better decisions.

8. Self-Check-In Options

Self-check-in kiosks are a great option. They let guests check themselves in without help. Guests can scan their QR codes, confirm their details, and even print badges. This speeds up the process and reduces staff workload.

9. Secure Data Management

Attendee data must be protected. Choose an app with strong security features like encryption and compliance with regulations like GDPR. This ensures sensitive information stays safe and secure.

The best event check-in apps are:

1. Eventcube
2. Cvent OnArrival
3. Eventbrite
4. Whova
5. RingCentral Events
6. vFairs
7. Eventzilla
8. TicketSocket
9. NuTickets
10. RegFox
11. Zoho Backstage
12. OneTap
13. SplashHost

Along with our own research, this article collates reviews from multiple trusted sources, including G2, Software Advice, and TrustRadius.

1. Eventcube

Eventcube stands as one of the best event check-in apps available today, and for good reason. This all-in-one platform combines user-friendliness, customizability, and scalability, making it an ideal choice for events of any size. Its seamless check-in process ensures guests can enter without hassle, reducing wait times and enhancing their overall experience.

Our platform offers versatile ticket and badge scanning capabilities through QR codes or barcodes, accommodating various event types. Eventcube goes beyond basic check-ins by providing comprehensive tools for ticket sales, attendance monitoring, and real-time guest list management, along with robust event marketing features. Event management becomes even more streamlined with customizable fields and detailed reports. The platform excels in handling virtual and hybrid events as well, delivering a smooth online check-in experience.

Earning a impressive G2 rating of 4.6/5, Eventcube consistently receives praise for its reliability and support. As Flavia T. explains,

"The Eventcube team is extremely professional and helped us implement our events without a hiccup. They are flexible and quick to adapt when something needs to change. The platform is straightforward to use and customizable to our needs. Would definitely recommend!"

The platform's credibility is further demonstrated by its impressive client roster, including industry giants like Volkswagen, TED, and Uber, proving its capability to handle large-scale events. With enterprise-level support, Eventcube ensures seamless event execution from beginning to end.

Key event check-in features

• QR Code and Barcode Scanning: Quickly scan tickets and badges for efficient check-ins.
• Huge Range of Payment Gateways: Over 100 payment processing options for a smooth attendee experience.
• Real-Time Attendee Data: Monitor attendance and check-in status instantly.
• Customizable Reports: Create detailed, tailored reports to suit your needs.
• Guest List Management: Easily update and manage guest lists in real-time.
• Instant Notifications: Get updates on attendee activities during the event.
• Comprehensive Analytics: Analyze event performance and attendee behavior.‍
• Embedded Checkout: Integrate ticketing directly into your event website for a seamless user experience.

2. Cvent OnArrival

Cvent OnArrival is a powerful event check-in app that simplifies the registration process and improves the attendee experience. It’s perfect for event organizers who need a reliable solution to handle check-ins, print badges on-site, and track attendance in real-time. The app is easy to use and works on both iOS and Android devices, making it convenient to manage check-ins from any mobile device.

OnArrival integrates seamlessly with the broader Cvent platform. This allows you to manage all aspects of your event in one place. It’s a great choice for everything from small meetings to large conferences. 

Cvent OnArrival has a G2 rating of 4.3/5. Brittany P. shared, "I have been using Cvent products for years. I love that all of my associates can view RFPs in real time and that clients can continue using Cvent when they book business with us by utilizing Passkey. Our team is utilizing Cvent products every day, and it has helped streamline our processes."

Key event check-in features

• Real-Time Check-In Tracking: Keep track of attendees as they check-in, ensuring accurate records.
• On-Demand Badge Printing: Print personalized badges on-site to save time and improve efficiency.
• Mobile Compatibility: Manage check-ins on iOS or Android devices with ease.
• Customizable Check-In Options: Set up self-check-in kiosks or have staff assist attendees.
• Seamless Integration with Cvent: Control all aspects of your event from one platform.
• QR Code Scanning: Quickly check in guests by scanning their QR codes.
• Real-Time Reporting: Access detailed attendance reports to make better decisions.‍
• User-Friendly Interface: Easy for both staff and attendees to navigate.

3. Eventbrite

Surprise, surprise, Eventbrite is next on our list of event check-in apps. Jokes aside, this popular platform is known for its user-friendly features. The Eventbrite Organizer app lets you handle check-ins effortlessly, using QR code scanning to quickly verify attendees.

Eventbrite goes beyond check-ins with tools for registration, attendee management, and reporting. Its mobile app makes it easy to manage ticket sales, payments, and guest lists from anywhere.

With a G2 rating of 4.3/5, it’s highly rated by users. Annie W. shared, “Streamlined and simple UX, easy to use from an organizer and attendee standpoint. Absolute favorite feature is the fact that the email confirmations (as an attendee) automatically sync with your calendar.”

Key event check-in features

• QR Code Scanning: Quickly check in attendees with QR codes.
• Real-Time Attendance Tracking: Monitor check-in status and attendance numbers live.
• Guest List Management: Update and manage your guest list on the go.
• Mobile App Integration: Use the Eventbrite Organizer app to manage events from your phone or tablet.
• Customizable Reports: Create detailed attendee reports with custom fields and filters.
• Secure On-Site Payments: Accept payments for tickets or merchandise on-site.
• Instant Notifications: Get updates about check-ins and changes as they happen.‍
• Comprehensive Analytics: Analyze event performance and attendee behavior in detail.

4. Whova

Whova is an award-winning event management app that makes check-ins simple and paperless. It supports multiple methods like QR code scanning, self-check-in stations, app searches, and web dashboard check-ins. This flexibility makes it a great option for events of all sizes.

The app offers real-time attendance tracking, which is especially useful for issuing certificates and analyzing attendee data. Whova also integrates with other event management tools, providing a complete solution for event organizers. 

With a G2 rating of 4.8/5, users love its features. Beth W. shared, “Whova is easy to set up and allows you to store all the information you want from the event in one place, pre-promote your booth and to communicate and follow up with prospective clients before, during and after the show.”

Key event check-in features

• Paperless Check-In: Allows both contactless self-check-ins and staffed check-ins, reducing paperwork.
• QR Code Scanning: Quickly scan attendees’ codes for fast check-ins without extra equipment.
• Real-Time Attendance Tracking: Track attendance live for certificates and reporting.
• Customizable Check-In Options: Choose from methods like web dashboard check-ins, app searches, or self-check-ins.
• Session-Based Check-In: Track individual session attendance to manage popularity and capacity.
• Sync Registration Information: Sync attendee data across devices for accurate, up-to-date records.
• Targeted Messaging: Use attendee data to send personalized messages or surveys.
• Certificate Issuance Tool: Automate certificates based on attendee participation with customizable templates.

5. RingCentral Events (Formerly Hopin)

RingCentral Events, formerly known as Hopin, is a flexible platform for virtual, hybrid, and onsite events. It offers tools like QR code scanning and real-time attendance tracking to make check-ins smooth and efficient. It also keeps attendees engaged through interactive features like chat, polls, and networking sessions that recreate the feel of in-person events.

In addition to check-ins, RingCentral Events provides detailed analytics. These insights help event organizers track attendee interactions and improve future events. The platform also has a free trial for smaller gatherings.

With a G2 rating of 4.5/5, users appreciate its ease of use. Madison H. shared, "RingCentral Events has been an easy platform to use and is great when hosting information sessions for a large group of people. It has a lot of great features we have been able to use and has been easier to implement than meetings through Teams."

Key event check-in features

• Virtual Venue: Customize virtual spaces with reception areas, sessions, and networking booths.
• Real-Time Engagement: Use chat, polls, and Q&A to boost attendee participation.
• Onsite Technology: Handle onsite check-ins, badge printing, and kiosks for hybrid events.
• Detailed Analytics: Track attendee behavior and session performance in real time.
• Third-Party Integrations: Integrate with tools like Salesforce, Mailchimp, and Slack for seamless workflows.
• Custom Branding: Tailor event themes, colors, and sponsor features to match your brand.
• Extensive API: Expand platform functionality with API integrations.‍
• 24/7 Support: Get round-the-clock help from live reps, chat, email, and phone.

6. vFairs

vFairs is designed to make check-ins smooth and hassle-free for hybrid and onsite events. Its app uses QR-based check-ins and custom registration forms to streamline entry and cut down wait times. You can pre-print badges or print them on-site, making attendee identification simple and efficient.

The platform also offers tools to boost engagement, like polls, surveys, and interactive sessions. Networking features help attendees connect, while detailed reports give you valuable insights into event performance. 

With a G2 rating of 4.7/5, vFairs is a favorite among users. One reviewer shared, “vFairs was very customizable, flexible, and their team that worked with us was absolutely amazing. Our event was also praised by our attendees, and they really enjoyed how it felt much more personal than just a collection of webinars.”

Key event check-in features

• QR-Based Event Check-In: Assign unique QR codes for fast and easy check-ins.
• Custom Registration Forms: Collect attendee details with forms you can customize.
• Badge Printing: Print badges ahead of time or on-site for a smooth check-in process.
• Attendee Networking: Help attendees connect with tools built for networking.
• Engagement Opportunities: Use polls, surveys, and interactive sessions to keep attendees involved.
• Detailed Reporting: Access data on attendance, engagement, and event performance.
• Hybrid Support: Manage both in-person and virtual attendees effortlessly.
• Tech Support: Dependable customer support ensures your event runs smoothly.

7. Eventzilla

Eventzilla is a great choice for events of any size, from small meetups to large conferences. It offers simple and efficient check-ins with features like QR code scanning and self-service kiosks. These tools help reduce wait times and keep attendees happy. The platform also lets you create customizable registration forms, making it easy to collect the exact information you need.

Eventzilla goes beyond check-ins with advanced reporting and analytics. You can track attendee data, check-in times, and session attendance in real time. These insights are valuable for improving future events.

With a G2 rating of 4.4/5, users love how straightforward it is to use. Earl L. shared, “Eventzilla makes setting up and managing events straightforward, even for first-time users. The platform is easy to use and includes tools to support engagement before and during the event.”

Key event check-in features

• QR Code Check-In: Fast and efficient check-ins with QR code scanning.
• Self-Service Kiosks: Allow attendees to check themselves in, saving time and staff resources.
• Real-Time Attendee Management: Track check-ins and attendee status as they happen.
• On-Demand Badge Printing: Print badges on-site to keep everything accurate and organized.
• Customizable Registration Forms: Tailor forms to gather the specific details you need.
• Automated Notifications and Reminders: Send updates and reminders to attendees before the event.
• Advanced Reporting and Analytics: Get detailed insights into attendance and event performance.‍
• Payment Gateway Integration: Easily manage ticket sales with Stripe, PayPal, and other gateways.

8. TicketSocket

TicketSocket's major focus is on customization and flexibility. It offers a white-label solution that gives organizers full control over branding and the attendee experience. With features like QR code scanning and mobile compatibility, it ensures quick and efficient check-ins. This helps reduce wait times and keeps attendees happy.

The platform also provides real-time attendee tracking, allowing organizers to manage guest lists and monitor attendance easily. TicketSocket places a strong emphasis on data ownership, ensuring your event data stays secure and accessible.

Key event check-in features

• QR Code Check-In: Quickly verify attendees with QR code scanning.
• Real-Time Attendee Tracking: Get live updates on attendance for better event management.
• Customizable White Label Solutions: Control your branding and attendee experience.
• Direct Payment Processing: Receive payments directly into your account.
• Data Ownership and Security: Keep your event data safe and compliant.
• Scalability: Handle events of all sizes, from small gatherings to large conferences.
• Advanced Digital Check-In: Use mobile devices for a smooth verification process.‍
• Enterprise REST API Access: Developers get full API access with webhook management.

9. NuTickets

Nutickets is a white-label ticketing platform that puts your brand front and center. It lets you design ticketing pages, registration forms, seating charts, and tickets that match your brand perfectly. There’s no Nutickets branding on display, so your event gets the spotlight. This makes it an excellent choice for organizers who want their ticketing process to feel like an extension of their brand.

Although Nutickets offers unmatched customization, it’s one of the pricier options on the market. The cost may be worth it for those who value brand consistency and a smooth user experience. Nutickets has a G2 rating of 4.5/5, and one user shared, “Nutickets has given us the room to grow while still being capable of handling small shows and tiny venues.”

Key event check-in features

• Fully Customizable Pages: Tailor ticketing pages, forms, and tickets to match your brand.
• White-Label Design: Keep your branding consistent by removing Nutickets logos.
• Mobile Ticket Scanning: Use the app for fast ticket scanning and onsite payments.
• API Access: Customize workflows and connect Nutickets with your systems.
• Reserved Seating: Create interactive seating charts for your events.
• Access Control: Manage admissions with secure access control features.‍
• Custom Reporting: Track performance with personalized reports.

10. RegFox

RegFox is a flexible event check-in app that makes managing attendees easier and more efficient. It uses QR code scanning and real-time updates to ensure smooth check-ins, even for large events. The app works across multiple check-in stations, so handling high volumes of attendees is simple. Even better, it works offline, so check-ins can continue without disruption if the internet goes down.

Users appreciate its simplicity and strong customer support, reflected in its G2 rating of 4.7 out of 5. Jan A. shared, "It allows me to add custom branding, and the logic is very easy to use. The onsite QR code check-in is seamless. Plus, the staff is amazing!"

Key event check-in features

• QR Code Scanning: Quickly check-in attendees with unique QR codes.
• Real-Time Synchronization: Updates attendee data instantly across devices.
• Multi-Station Support: Handles multiple check-in stations for larger events.
• Offline Functionality: Keeps working even without an internet connection.
• Badge Printing: Print badges on-site for a polished and professional check-in process.
• Custom Branding: Personalize registration forms and check-in screens.
• Mobile Compatibility: Works smoothly on Android and iOS devices.
• Fraud Detection: Prevent unauthorized access with advanced security tools.

Advanced Search: Look up attendees manually by name, email, or other details

11. Zoho Backstage

Zoho Backstage is an all-in-one event management platform designed for in-person, virtual, and hybrid events. It simplifies event planning and execution with tools for building event websites, ticketing, attendee engagement, and performance tracking. Its contactless check-in feature is a standout, offering attendees a safe and convenient experience.

While Zoho Backstage offers a free tier, it has limitations. These include restricted event days and attendee numbers, which may not be suitable for larger events. However, for those looking for an affordable and feature-rich solution, it remains a strong choice. 

With a G2 rating of 4.2/5, users appreciate its functionality and value. One user shared, "The pricing and the depth of features to which each platform is available. It truly is an all-in-one solution that works for both small and large businesses."

Key event check-in features

• Contactless Check-In: Enables safe, touch-free check-ins for attendees.
• Real-Time Synchronization: Updates attendee data instantly across all devices.
• Multi-Device Support: Allows check-ins from different devices for flexibility.
• Custom Branding: Personalize event pages and registration forms to match your brand.
• Mobile Compatibility: Manage events on the go with Android and iOS apps.
• Interactive Session Tools: Engage attendees with live polls, Q&A, and chat options.
• Session Recordings: Capture and share event sessions for post-event use.

12. OneTap

OneTap is a visitor management app that makes check-ins simple and efficient. It offers a user-friendly interface with features like auto-tracking to record check-in and check-out times and calculate visit durations. Visitors can check in using public links, QR passes, or a kiosk app, making the process fast and convenient.

The app works across multiple devices at the same time, ensuring all check-in data stays up-to-date with real-time synchronization. OneTap also includes tools like recurring lists, which are perfect for repeated events or daily attendance. While the free plan allows one admin and up to 20 attendees, larger events may require a paid plan.

Key event check-in features

• Auto-Tracking: Tracks check-in and check-out times automatically.
• Real-Time Sync: Ensures data updates instantly across devices.
• Works Across Multiple Devices: Use the app on multiple devices simultaneously for better coordination.
• Kiosk App: Turn an iPad into a self-check-in kiosk for visitors to scan QR passes, search names, or register on arrival.
• Self Check-In: Offers flexible check-in options through public links, QR codes, or kiosks.
• Admin Alerts: Sends notifications when specific visitors check-in.
• Location Tracking: Tracks the location of check-ins for better event management.

13. Splash Host

Splash Host is a mobile app that makes checking in attendees simple and fast. It’s designed for on-site events, with features like badge printing, walk-in registrations, and self-check-in. This reduces the need for large staff teams. Even if you lose your internet connection, the app will keep working. It syncs all data once you’re back online.

The app also tracks check-ins in real-time and provides insights into attendee behavior. With a G2 rating of 4.4/5, it’s praised for its efficiency. Madison B. shared, “I appreciate how easy it is to check attendees in at an event through the Splash app. We checked in over 900 attendees in 45 minutes.”

Key event check-in features

• Swipe or Scan Check-In: Search and filter attendees or use QR codes for quick check-ins.
• Badge Printing: Print badges on-site or in bulk for faster processing.
• Reporting and Analytics: Monitor check-ins, ticket sales, and attendee behavior live.
• Offline Functionality: Keep check-ins running without the internet, with syncing once back online.
• Multi-Device Support: Use multiple devices for check-ins, with real-time syncing.
• Self-Check-In: Let attendees check themselves in, saving staff time.
• Walk-In Registration: Easily add walk-ins to the guest list on the spot.

Final Verdict

Choosing the right event check-in app can make all the difference in ensuring your event runs smoothly. Choosing the wrong one can totally derail an otherwise successful event. You should choose a platform that'll fit your events' needs, budget, and scale. 

Eventcube is a great option if you want a reliable, user-friendly, and customizable solution. It offers everything you need, from fast QR code check-ins to real-time data and detailed analytics. Eventcube also allows you flexibility for in-person, virtual, and hybrid events.

That said, not every app works for every situation. Take time to review your specific needs. Try out demos or free trials to see what fits best. The right app is the one that simplifies your work while improving your attendees' experience.

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